How to set up your facility profile on Nursa

Your Nursa facility profile is the central hub for sourcing the clinicians you need—for both the short and long term. Keeping it complete and current helps clinicians understand your requirements for per diem (PRN) shifts and permanent roles, and it reduces administrative work for your team.

This guide walks you through setting up your profile, keeping it up to date, and customizing requirements and preferences so your facility can get more value from the platform.

Why should you update your Nursa facility profile?

An accurate facility profile answers a clinician's practical questions before anyone has to ask them. It also does real work on your side of the transaction.

Attract qualified clinicians to open shifts

Clinicians review requirements, location, and specific unit before requesting a shift.

When those details are up to date, the people requesting your shifts are already more likely to meet your standards. That clarity pays off later, too, because managing per diem nurses is simpler when both sides start from the same expectations.

Fill full-time roles from the same page

Facilities can post permanent positions directly on their facility pages, where clinicians see them alongside per diem shifts.

A complete, professional page makes those listings more credible and folds nurse recruitment into a channel your team already checks.

The U.S. Bureau of Labor Statistics (BLS) projects 6% growth in registered nurse employment from 2025 to 2035, so competition for qualified candidates isn't going away. A professional page helps yours stand out.

Help clinicians decide before they request

Clear credentials, unit designations, and a brief description enable clinicians to self-qualify. Someone with step-down experience can tell whether your intermediate care unit is a good fit before applying. Fewer mismatched requests mean less screening work for your coordinators and fewer gaps on the schedule.

Build a foundation for scheduling tools

Accurate profile data supports more structured nurse staff management down the road.

If your facility adds Central Staffing for scheduling automation, it draws on the unit names, credential lists, and contact details already stored in your profile.

Accurate unit and credential fields also mean that every shift you fill is recorded against the right unit and role, which lets you compare per diem spend, overtime, and fill rates later.

How do you set up your Nursa facility profile?

Profile setup happens in 3 stages: creating an account, connecting that account to the correct facility, and filling in the details.

Step 1. Create or log in to your account

Start by creating a facility account or logging in to an existing one. You will sign up as a facility user. Facility accounts are free to create. Staffing with Nursa operates on a marketplace model, meaning clinicians browse your profile when deciding where to work.

Step 2. Connect to your facility

Once you are logged in, open the Facilities tab in the menu. If your facility is already linked to your account, select it and move on to editing. If it is not, search for your facility by name.

Select the correct location from the results, and Nursa will verify and connect you. Facilities already listed on the platform can also claim direct access to their profiles.

Multi-site organizations should repeat this step for each building. Verification happens per location, so a director overseeing three buildings needs three connections.

Step 3. Edit and complete your profile

Editing happens through the pencil icons on your facility page. Work through each section below, and expect the whole pass to take longer the first time than it will on future updates.

Facility basics

Confirm your facility name, street address, phone number, and general email address.

Clinicians rely on this information to find the right entrance and to reach someone with questions before a shift starts.

An incorrect suite number or an outdated front-desk line can cause late arrivals or missed calls that appear to be clinician reliability issues but aren't.

Description, logo, and image

Add a short overview of your facility, including setting, services, patient population, and anything distinctive about how your units run. Upload a professional logo, a facility photo, or both.

This section is your first impression. It matters most to candidates considering a permanent role.

Services and unit designations

List the units, departments, and specialties where you bring on clinicians, such as intensive care, medical-surgical, long-term care, or behavioral health.

Accurate designations help per diem nurses filter to shifts that match their background, and improve the quality of the requests you receive.

Credentials and screening requirements

Update the licenses, certifications, and qualifications clinicians need to work at your facility.

You manage the federal, state, and local requirements plus your own internal policies; the profile is where you translate those into screening criteria. Licensure rules also differ by state, and multistate privileges under the Nurse Licensure Compact affect who can practice at your location.

If you staff several departments with different requirements, create alternate screening lists.

A behavioral health unit and a med-surg floor rarely need the same certifications, and separate lists keep both accurate without over-filtering your applicant pool.

Full-time roles

Each full-time listing should cover a short set of essentials:

• Job title, unit, and shift schedule
• Pay range and benefits summary
• Required licenses, certifications, and experience
• Expected start date
• A named contact for questions

Some full-time hires start as per diem clinicians at the same facility.

Keeping both types of listings current turns your profile into a recruiting pipeline instead of 2 separate efforts.

Facility profile best practices checklist

Use this list as a periodic audit rather than a one-time exercise. It moves from foundational details to the staffing best practices that keep a Nursa facility profile working over the long term. Run through these 9 items:

1. Keep facility contact information current: Clinicians use your phone number and email to confirm shifts and ask questions. Outdated details lead to missed confirmations and last-minute scheduling gaps.
2. Verify your name and address match Nursa records: Discrepancies between your listing and your actual location send clinicians to the wrong building on shift day.
3. Add a facility description and a professional image: A clear overview and a real photo help clinicians understand your setting and make an informed decision, which matters most when they are considering a permanent role.
4. Update unit and specialty designations: Clinicians filter by these fields to find work that matches their skills, so accurate designations improve the quality of matches on both sides.
5. Review and customize your credential requirements: List the licenses, certifications, and qualifications each role requires. You own the regulatory and policy decisions, and Nursa screens against what you specify.
6. Create alternate screening lists for different roles: Separate lists let you set role-specific requirements without applying one department's standards to another.
7. Schedule regular profile audits monthly or quarterly: Staff turnover, policy changes, and certifications expire. A standing review cycle keeps the page accurate and signals that your facility is organized.
8. Post full-time roles to reach candidates beyond per diem: Permanent listings on your facility page reach clinicians who already know your name from the shift marketplace.
9. Explore Central Staffing when you are ready: If you want to automate scheduling, coordinate coverage across units, and reduce overtime, a complete profile provides the data foundation that the tool needs. This is an upgrade option rather than part of a standard facility account.

Attract nursing talent with your Nursa facility profile

Your profile is the digital front door for your facility. Therefore, having a complete and up-to-date profile is the foundation to attract qualified per diem and full-time clinicians. 

By providing your information, shift requirements, and unit details, and keeping them up to date, you can help clinicians more easily determine whether your facility is the right fit for them. That saves your team time and makes shifts and permanent roles easier to fill.

Upgrading your account to access the benefits of Central Staffing can help administrators, nursing directors, and HR managers use their time more efficiently.

Take a few minutes to audit your profile, and schedule regular audits against the checklist above. If your facility doesn’t have a profile yet, create an account with Nursa today to access a talented pool of clinicians ready to work.