Nursa Study school admin help guide

This guide provides step-by-step instructions for School Administrators to set up their program, manage students and cohorts, oversee clinical operations, and report on progress and compliance.

Getting started: Inital setup

How to set up your school

Steps:

1. Create your school profile and upload your logo.
2. Add primary contact information for administrators.
3. Define school-wide compliance requirements for students.
4. Establish facility partnerships and prepare to post shifts.

Understanding administrator roles

Each administrator is assigned a role that controls access.

• Super Admin – Full access to all settings, users, and system configuration
• Admin – Manage students, cohorts, instructors, and shifts
• View-Only – View reports and data without editing permissions

How to manage admin permissions

Steps:

1. Navigate to Settings > Team Members.
2. Invite administrators and assign roles.
3. Update permissions as responsibilities change.
4. Remove access for departing team members.

Get ready for students

How to invite and verify students

Steps:

1. Go to Students > Invite New.
2. Upload a CSV file or enter student emails manually.
3. Students receive an email with account setup instructions.
4. Review student profiles for completeness.
5. Approve or reject compliance documents with feedback.

How to create and manage cohorts

Steps:

1. Navigate to Cohorts > Create New.
2. Set cohort name, program type, start/end dates, and hour requirements.
3. Assign faculty advisors and required specialties.
4. Add or remove students as needed.
5. Archive cohorts once completed.

How to monitor student progress

• View individual student dashboards with real-time hour tracking.
• Track hours by specialty, facility, and semester.
• Review instructor evaluations and performance feedback.
• Use alerts to identify students at risk due to compliance or progress gaps.

Bulk actions and efficiency tips

• Import students in bulk using CSV upload.
• Assign multiple students to cohorts using multi-select.
• Set cohort-level compliance requirements.
• Export student data for reporting or review.
• Use search and filters to quickly locate records.

Manage clinical operations

How to establish facility partnerships

Steps:

1. Navigate to Partnerships > Add New Facility.
2. Enter facility details, specialties, and contacts.
3. Upload partnership agreements or MOUs.
4. Define facility-specific compliance requirements.
5. Review student wishlist data to guide partnership priorities.

How to post clinical shifts

Manual Shift Creation

1. Go to Shifts > Create New.
2. Enter date, time, facility, specialty, and available slots.
3. Define student eligibility requirements.
4. Save as draft or publish.

AI Shift Creator

1. Select AI Create.
2. Describe your shift needs in plain language.
3. Review generated shifts.
4. Publish or save as a template.

How to assign instructors and students

Steps:

1. Open the shift record.
2. Select Assign Instructor and choose from the roster or invite a new instructor.
3. Select Assign Students and filter by cohort, specialty, or compliance.
4. Use multi-select for bulk assignments.
5. Notifications are automatically sent to all participants.

Understanding the shift lifecycle

Shifts move through the following stages:

Draft → Posted → Assigned → Confirmed → In Progress → Completed → Evaluated → Closed → Archived

• Each stage updates automatically as actions are completed.
• Shifts can be filtered and sorted by lifecycle stage.

Operational efficiency tips

• Use templates for recurring shifts.
• Clone previous shifts for faster setup.
• Schedule automated reminders for upcoming shifts.
• Bulk cancel or reschedule shifts during facility closures.

Compliance and documentation

How to set compliance requirements

• Define school-wide requirements such as immunizations, CPR, and background checks.
• Add facility-specific requirements per partnership.
• Specify document types, expiration rules, and renewal timelines.
• Create templates for different program types.

How to review and verify documents

Steps:

1. Open the Compliance Dashboard.
2. Review pending submissions.
3. Approve documents or reject with specific feedback.
4. Students are notified automatically.

Monitoring expirations and renewals

• Automated reminders are sent at 60, 30, and 7 days before expiration.
• View upcoming expirations sorted by urgency.
• Students with expired documents are flagged during shift assignment.
• Generate compliance reports for accreditation and audits.

Compliance troubleshooting

• Student cannot be assigned: Check missing or expired documents.
• Upload issues: Confirm file format and size with the student.
• Historical records needed: Use audit logs and data exports.

Reports and analytics

Available report types

• Student progress and hour tracking
• Compliance status summaries
• Shift utilization and facility performance
• Instructor workload and evaluation metrics

How to generate reports

Steps:

1. Navigate to Reports.
2. Select a report type.
3. Apply filters such as date range, cohort, facility, or specialty.
4. Preview results with sortable columns.
5. Export as CSV or PDF.

Using student and cohort insights

• Monitor completion percentages and specialty distribution.
• Identify students ahead of or behind schedule.
• Compare cohort performance against benchmarks.
• Export data for advising or accreditation needs.

Wishlist and partnership insights

• Access wishlist data from Analytics > Wishlist.
• Filter by facility, specialty, or location.
• Identify high-demand opportunities.
• Prioritize facility outreach based on student interest.
• Notify students when wishlist facilities post shifts.

Custom data exports

• Export student rosters with compliance and hour data.
• Download shift history for billing or accreditation.
• Create filtered datasets for advanced analysis.
• Schedule automated report delivery (coming soon).