Nursing Documentation Required for PRN Jobs

nursing documentation required for jobs
Written by
Miranda Kay, RN

Documents You’ll Need for Self-Employment Contract PRN Jobs 

We know it can be a hassle tracking down your nursing credentials and some of this documentation, but you don't have to wait until you've put it all together to get started. You can upload and securely store your nursing documents to your digital professional portfolio as you find them. All the items on this list are required.

 

  1. Driver's License - Your driver's license needs to be valid. Moreover, the address on it should match that of your nursing license (RNs, LPNs, LVNs) or certification (CNAs, CMAs). This must scan must be a full-color scan, black and white will not be accepted.

 

  1. Social Security Card/Passport - Make sure you've signed it before scanning both sides. If you have misplaced your social security card, the best thing you can do is go to the nearest social security office and request for it to be re-issued. When you request a re-issue, you should also obtain a letter stating that your social security card has been ordered. Some facilities may accept your passport in lieu of your social security card to verify your identity. Therefore, it is advisable to upload a scan of the cover of your passport book, and the picture and signature page, make sure you've signed it!

 

  1. Diplomas - For CNAs and CMAs; you'll need color scans of your high school diploma or GED equivalent. For LPNs, LVNs, and RNs; color scans of your associate's or bachelor's degree. Nursa will use PeopleTrail and the National Student Clearinghouse for education verification. In accordance with the verification process, you will be expected to provide dates of attendance, the full name and address of the institution, date of graduation, and your name upon graduation if different than your current.

 

  1. Background Checks - We'll check the National and State Sex Offender Registries, and conduct GSA/SAM and OIG checks. The GSA/SAM background check is a federal requirement for any healthcare institution that accepts federal money. GSA stands for General Services Administration which is the entity that operates the SAM, System for Award Management site which checks for any actions or exclusions made by multiple federal agencies. Whereas the OIG background check looks for exclusions made only by the Office of Inspector General. Nursa will cover the cost of the necessary background checks performed.

 

  1. References - Rarely will a facility request more than 3 references however, they must be correctly sourced. Best practice dictates that at least two of your references come from managers or supervisors, and at least one should be from your last employment.

 

  1. Fit to Work Statement or Physical - A fit to work statement can be a simple but clear statement by your physician that you are free of infectious diseases and physically able to work without restrictions. A physical is another acceptable form that most facilities will accept as evidence of your physical ability. If you have already provided one or both of those documents but Nursa determines a new physical is required, we will bear the cost.

 

  1. Work History - This document should be a list of your previous jobs going back seven years. Place your most recent job first and work back through time from and incorporate justifications for any gaps. For example: Did you provide care for a family member? Go back to school? Perhaps you went on a trip? Be sure to include both the name of the facility you worked at and the staffing agency (if applicable). Include the dates worked, addresses, phone numbers, and if you worked under a different name.

 

  1. Resume - Your resume will showcase more than just your work history. This is your opportunity to illustrate your skills and character. Think of what you would want to say in an interview. Check out our post, Resume Tips for New and Seasoned Nurses, for a guide to building a great nursing resume.

 

Even after all that, you aren't quite finished. Go back to our Nursing Compliance page to see what is next on the list of nursing compliance documents and credentials.

Miranda Kay, RN
Blog published on:

Miranda is a Registered Nurse, Medical Fact Checker, and Publishing Editor at Nursa. Her work has been featured in publications including the American Nurses Association (ANA), Healthcare IT Outcomes, International Living, and more.

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